This is not an international position

Purpose of Consultancy

To provide administrative support to the Sub-Regional Office for the Caribbean, Liaison Office, Barbados and the OECS and will include the provision of support as required to the Barbados-based Deputy Director, UNFPA Sub-Regional Office for the Caribbean. 

Background

Under the overall supervision of the Deputy Director of the Sub-Regional Office for the Caribbean, based in Barbados, and direct supervision of the Liaison Officer for Barbados and the OECS, the Programme and Operations Support Consultant assists with the design, planning, execution and management of UNFPA’s programme by providing administrative, programmatic and operational support, including supply chain and logistical support in humanitarian contexts.

The Programme and Operations Support Consultant applies established systems and procedures and assists in knowledge management by compiling and synthesizing information relevant to population and development, sexual and reproductive health and rights, gender and youth issues, including supporting the implementation of UNFPA’s knowledge sharing, reporting obligations and communications approach in programme development.

The Programme and Operations Support will provide assistance to ensure that the business processes are followed in the processing of financial transactions related to office management and operations. He/she will be instrumental in facilitating administrative support and office management/operations using and developing appropriate mechanisms and systems - and ensuring compliance with established procedures.

Scope of work – inter alia

The role of the Consultant will involve: 

• Providing programmatic and logistical support for UNFPA programmatic interventions, workshops, capacity building activities, commemoration of International Days, review meetings with stakeholders, advocacy and public information events, and other initiatives, including those within the joint UN framework.
• Ensuring timely and efficient support to office financial and administration tasks including preparation of payment vouchers, bills, travel tickets, per diem for meeting participants, consultancies, vendor creation, raising of requisitions, purchase orders, procurement of goods and services and other related processes. Contributes to the smooth running of the office by ensuring the provision and maintenance of services and supplies, maintaining up-to-date inventory and records and the appropriate common premises related activities. Follow-up on audit recommendations.
• Ensuring timely and effective procurement and management of UNFPA commodities and supplies at all levels, including delivery, transportation, storage, distribution, inventory and reporting of all UNFPA goods.
• Contributing to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the Liaison Office and drafting relevant materials for dissemination, including to inform partners and the donor community and for the development of knowledge assets as required.

REQUIREMENTS: 

To apply, kindly complete a profile in the UNFPA Consultants Roster at https://www.unfpa.org/unfpa-consultant-roster and submit the generated Job ID # along with application letter and CV to: